Free Rejection Letter Template
A rejection letter professionally informs a job applicant that they were not selected for a role. Employers use it to close the loop courteously, protect the company's reputation, and leave the door open for future openings. Complete the fields below to generate a respectful letter you can send to candidates after the hiring decision.
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REJECTION LETTER
Dear ________________, Thank you for your interest in the ________________ role at ________________ and for the time you invested in the application and interview process. We genuinely appreciate the opportunity to learn about your background and experience.
After careful consideration, we have decided to move forward with another candidate whose qualifications more closely match our current needs. This was a difficult decision, as we received applications from many talented individuals, including yourself.
________________
We would like to keep your information on file for future opportunities: ________________. We wish you every success in your search and encourage you to apply for roles that match your skills as they open up.
How the Rejection Letter converter works
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Drag in a Rejection Letter PDF or image — no account, no setup.
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Every line item becomes a structured row — the fields you'd otherwise type by hand.
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Questions
Are these documents legally valid?+
These are professionally structured templates using standard clause language. Whether a completed document is legally binding depends on your state's requirements, proper signing (and notarization or witnesses where required), and your specific situation. For anything high-stakes, have an attorney review it. Nothing here is legal advice.
Is it really free?+
Yes. Filling in a document, previewing it, printing it, and saving it as a PDF are free with no signup. A free account saves your documents; Pro adds Word and Excel export and unlimited saved documents.
Do you store what I enter?+
No. The document is generated in your browser. Nothing you type is sent to our servers unless you choose to save it to an account, and saved documents can be deleted anytime.
Can I edit the document after generating it?+
Yes. Every field stays editable, and you can regenerate as many times as you like. Print or save the final version as a PDF when it looks right.
Will this hold up if it needs to be signed or notarized?+
The template includes signature lines. Some documents need witnesses or a notary to be enforceable in your state. Check your state's requirements before signing, and use a notary where one is required.