Free Performance Improvement Plan (PIP) Template
A performance improvement plan documents a specific performance concern, sets clear, measurable goals, and gives an employee a defined window to improve before further action. Managers use it to give employees a fair, documented chance to correct course and to protect the company if termination later becomes necessary.
A performance improvement plan (PIP) is a formal, written document a manager gives an employee to address a specific, ongoing performance problem. It states the concern, sets measurable goals with a deadline (commonly 30, 60, or 90 days), and describes the support the employee will get and the consequence if the goals aren't met.
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PERFORMANCE IMPROVEMENT PLAN
This Performance Improvement Plan is issued to ________________, ________________, by ________________ on behalf of ________________, dated ________________. Its purpose is to clearly document a performance concern and to give ________________ a defined opportunity to improve.
1. PERFORMANCE CONCERN. The following performance concern has been identified: ________________. This falls short of the standard expected for this role, and this plan sets out what must change and by when.
2. GOALS AND EXPECTATIONS. During this ________________ plan, ________________ is expected to meet the following measurable goals: ________________. Progress will be reviewed on ________________.
3. SUPPORT PROVIDED. To support ________________ in meeting these goals, ________________ will provide: ________________.
4. CONSEQUENCE. If the goals above are not met by the review date, ________________ may be subject to ________________. ________________ will meet with ________________ regularly during this period to discuss progress.
This is a general template and not legal advice. Employment and disciplinary practices vary by state, employment agreement, and company policy. Have HR or an attorney review this plan before use.
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Questions
What is a PIP and when should I use one?+
A PIP is a structured, written plan that documents a performance problem, sets measurable goals and a timeline, and states what happens if the employee doesn't improve. Use one after informal feedback and, usually, a documented warning haven't fixed the issue, and before termination is considered, so the employee has a fair, documented chance to correct course.
How long should a performance improvement plan last?+
Most PIPs run 30, 60, or 90 days depending on the role and the nature of the issue. Shorter plans suit narrow, quickly-measurable problems; longer plans suit skill-building goals that take more time to demonstrate.
What should a PIP include?+
A clear statement of the performance concern with specific examples, measurable goals the employee must meet, a timeline, the support or resources the manager will provide (training, check-ins), and the consequence if the goals aren't met, typically further disciplinary action up to termination.